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THIRD PARTY PAYMENTS

Announcement:

Effective Fall Quarter 2019, Student Financial Solutions will no longer be facilitating invoicing for international undergraduate sponsored students. This service will transition to the International Students & Programs Office. More information can be found here or by visiting the ISPO sponsored students page.

Financial guarantees, sponsorship changes/updates, invoice inquiries, and all other correspondence regarding third party billing should be sent via email to sponsoredstudents@ucsd.edu

SPONSORED THIRD PARTY STUDENT BILLING

Sponsored students are those who are enrolled at UC San Diego, and require direct billing to an outside agency (public or private sector sponsor including: military agency, educational institution, and international embassy) for tuition and mandatory fees.

 

Student Financial Solutions prepares and sends bills for tuition and mandatory fees, maintains agency and undergraduate student third-party accounts, and handles all correspondence regarding third-party agreements. 

Qualifying Third-Party Agreements do not:

  • Include payments made directly to a student, or reimbursements to a student.
  • Place restrictions requiring course completion, grades, or transcripts prior to submitting payment.

Please click here for a printable infographic regarding third-party sponsorship*.


ESTABLISHING THIRD PARTY SPONSORSHIP

Students receiving third-party support must provide Student Financial Solutions with their financial support/authorization letter. All authorizations are contractual agreements and the following information must be included in order for the request to be processed:

  • Student's name
  • Student's account number (University PID)
  • Beginning date and ending date of the sponsorship
    • Note: Student Financial Solutions can only accept sponsorship letters for one academic year. If the degree is sponsored, a yearly renewal letter is required
  • Specific charges and academic quarters the sponsor will pay.
    • Note: Student Financial Solutions will only bill your agency for mandatory tuition and registration fees. We will not bill for fees such as housing, meal plans, books, parking, application fees, or late fees. The tuition rates and fees website contains fee information per quarter for your reference.
  • Agency billing address
  • Name, signature and contact information of person authorizing the contract
  • Purchase order number (for government contracts)

Agency must agree to abide by the Student Financial Solutions third-party billing guidelines* 

 

In addition, students must complete the Sponsor Direct Billing Authorization and Release form. * This form allows Student Financial Solutions to release specific account information to your sponsor, required per FERPA regulations.

 

SUBMIT YOUR DOCUMENTS via the following methods:

Mail

UCSD STUDENT FINANCIAL SOLUTIONS
Attn: Third-Party Coordinator
9500 Gilman Dr. MC 0026
La Jolla, CA 92093-0026

In Person

UCSD Student Financial Solutions
Student Services Center, Third Floor South, Suite 355  map

Fax

(858) 822-2314 - (if faxed, please email  undergrad3rdparty@ucsd.edu to confirm receipt)

Note: Students receiving VA benefits must report their sponsorship to the Financial Aid and Scholarships Office.


IMPORTANT THIRD PARTY BILLING INFORMATION: 

A tuition pre-payment "credit" should appear on the student account within 3-5 business days following Student Financial Solutions receipt of the financial support letter. This pre-payment will appear as a waiver on the student's account and indicates that Student Financial Solutions has  advanced payment on the student's behalf in anticipation of receipt of funds from the sponsoring agency. This pre-payment does not mean that the University has received the actual payment.

 

Sponsorship credit must be applied prior to every quarter's tuition payment due date. A valid Financial Support Letter (ie: financial guarantee, authorization, or memorandum) must be on file with Student Financial Solutions at all times in order to process sponsorship credit. Submit any new/updated letters by the following quarterly deadlines to ensure processing by payment due date: 

  • Summer Session: June 15th (session 1 & 3); July 15th (session 2)
  • Fall Quarter: September 1st
  • Winter Quarter: December 1st
  • Spring Quarter: March 1st

 

If you are unsure of the expiration date of your financial support letter, contact your sponsor directly. For the payment schedule by quarter, please see  Enrollment & Registration Calendar .

 

Prior to the start of each quarter, log-on to  TritonLink to view your student account information. Ensure the following items are completed:

  1. Verify there are no holds on your account. 
  2. Confirm tuition/fees are charged and corresponding sponsor credits have posted for the new term.
  3. If applicable, confirm your health insurance waiver* is reflected for the term. Waivers display as "UG HEALTH INSUR WVR" on your account activity.
  4. Pay any remaining balance from miscellaneous fees (eg. bookstore, parking, etc.) before the billing due date to avoid late fees.

 

*Note: Certain sponsors provide health insurance coverage, and therefore will not pay for University Health Insurance (USHIP). To opt out of USHIP, you must complete the  Health Fee Waiver  on TritonLink. For more information, visit the  Student Health Services Website . You must complete a health insurance waiver every academic year by the indicated deadline. If not waived, you will be billed for this fee.

 

An agency with a past due balance may have its billing privileges terminated.  Students should be aware that they are ultimately responsible for any defaults in payments by the sponsoring agency.

 

It is the student's responsibility to ensure their account balance is current. Any balance that remains unpaid by the appropriate deadline may result in a hold, preventing sponsorship credit application for future quarters. Additionally, the account may become subject to late fee assessment .


International Sponsored Students:

More information and resources for international sponsored students is provided by the  International Students & Programs Office , as well as on the  ISPO sponsored students page

 

Graduate Sponsored Students:

Submit your financial authorization letters directly to the  Graduate Division

QUESTIONS?

Feel free to e-mail us by clicking below or give us a call at 858-822-4727 if you have additional questions.

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